The final part of our guide to food exporting worldwide sees us cover from T right through to Z.
The Trade Control and Export System is an electronic paperless certification process currently used for movement in the EU but is increasingly being used for some exports to non-EU countries such as Chile, Hong Kong and Canada. It requires initial registration by the exporter (see our blog for more details) before online applications can be made. It still requires OV involvement, check and signature, but it does not generate a watermarked paper original certificate as it is validated on-line.
U – UNIQUE
We feel at Amivet that we are unique in the way we operate. We have a team of OVs that have extensive knowledge of all aspects of export; a team that is large enough to provide good coverage and availability, yet small enough to get to know and understand the needs of each individual business. You will normally have a regular OV that will do most, if not all, of your work, to ensure continuity and reduce the need for repetition. We can also work with you proactively to look into new markets and advise on what can and cannot be sent.
V – VISIT
A key part of our service is a visit to your site for a physical inspection of the goods, to identify them, check any labelling/batch/date information to ensure they are the products and quantity described on the health certificate. In some cases eg meat to South Africa or South Korea, we must be physically present throughout loading and witness the container and seal being applied. For some countries, we can ‘pre-inspect’ the goods so they can be exported at a later date – but we must be happy that the goods are identified so they cannot be substituted. We appreciate that coordinating warehouse, haulier and OV can be difficult so we will work with you to try to find the best solution, however they may vary from one shipment to the next depending on the wording and requirements on the EHC.
W – WEBSITE EXPORT TOOL
We actually have two very useful tools on our website to help you through the maze of exporting. The first is our ‘export tool‘, which allows you to select first by product (meat, dairy, fish, hides etc), the gives you a dropdown of available countries, then finally lists the specific certificates available – you can then request a specimen and more information from us.
The second is our ‘interactive map‘, which allows you to select first by continent, then by country and then finally to see what products are certificates are available for that country.
X – EXA07/EXA10 FORMS
These are the application forms required to accompany the certificate when applying to APHA. In most cases, the standard EXA07 is used; however for poultry applications the EXA07 poultry form should be used and for ‘pre-certificates’ eg for some USA and China exports, the EXA10 form is used, where the final EHC is signed by an APHA vet, based on our draft copy.
We advise you to send the EXA form and certificate application to us to check before you send them to APHA. We published an earlier blog on how to complete the forms. If they are sent in too early, they will not be processed before 7 days of the proposed export date and if they are sent in too late, they will be rejected.
Y – You
As our client, we will endeavour to help make the process of exporting your products as straightforward as possible. We work with everyone as an individual as we appreciate there is no ‘one size fits all’ approach. Every client has different products, destination countries, volume of exports, ways of working etc so we will take our time to get to know you and work out the best approach for all parties concerned, to achieve your exports within a timeframe and a budget that will suit.
Z – ZERO TOLERANCE OF MISTAKES
Some countries can be very strict with regard to their imports. A firm knowledge of the requirements for export and certificate completion is needed and we can help you to try and avoid the pitfalls of international exports. We will go through the documents with a ‘fine-toothed comb’ to check for any errors or inaccuracies to rectify these at an early stage, to save you time and money. This means the documents need to be exactly what are required and and the wording of any declarations must be exactly as specified, so if we ask for any revisions, it is so the export can proceed smoothly.
That is the end of the A-Z, but for further information about any aspect of exporting, please contact us here.